Grace: Your New AI Contractor Coordinator
She handles the chaos of contractor onboarding, compliance, and offboarding. Grace works 24/7, never misses a compliance check, and pays for herself in the first month.
Orchestrates via Email & Forms • Not a Chatbot • 100% Human Control
Humans forget.
She doesn't.
Your team gets busy. They forget to chase down signatures or follow up on IT tickets. Grace is relentless. She doesn't stop until the task is closed.
-
✅ She Chases The Paperwork:
If IT, HR, or the contractor doesn't reply, she nudges them automatically until they do. -
✅ She Pre-Screens Everything:
She scans files the moment they arrive. If a W9 is unsigned, she flags the error for you, so you can catch it instantly and request a fix. -
✅ She Closes The Loop:
When a contract ends, she ensures IT confirms access removal. She doesn't stop until the risk is zero.
Stop drowning in "Contractor Chaos"
Why hire a digital worker instead of doing it the hard way?
The Manual Way
- ❌ Endless email ping-pong & lost threads
- ❌ Files saved in random personal inboxes
- ❌ "Zombie" accounts left open after exit
- ❌ High cost of human admin ($65k+)
The Grace Way
- Automated workflows & Smart Links
- Secure, centralized compliance vault
- Auto-verified access removal audits
- 1/10th the cost of a human
Ready to start today. No onboarding required.
Zero Training
She comes pre-configured with best-practice workflows for contractor operations.
Setup Timeline: 2-3 Days
We just need your core data to give Grace her "marching orders":
- Department Lists
- Custom Data Fields
- Brand Assets (Logos)
Zero Installation
No IT tickets needed. She lives in the cloud and integrates via web links.
The Global Contractor Hub
Grace handles the noise via Email & Text, but your HR team gets full control.
Access: A secure GraceBlocks web portal to view status, approve exceptions, and audit records.
Zero Friction
No logins to manage. Grace comes to managers via the tools they already use.
Smart Link Technology
Hiring managers don't need another username or password.
Grace sends secure, one-time authentication links that work instantly on Desktop or Mobile.
See Grace in action.
No complex training manuals. Just simple, smart tools for the people who do the work.
Total Pipeline Visibility
Stop guessing. The Kanban dashboard shows you exactly who is blocked, who is pending, and who is ready to start—all in one view.
Secure Document Portal
No accounts to create. Contractors receive a secure link to upload W9s, bank info, and insurance docs via a clean, encrypted form.
The "Green Light" Notification
Managers don't need to log in to check status. Grace sends a "Cleared to Start" email the moment the contractor is approved.
See Grace in Action
Watch how she orchestrates the entire contractor lifecycle—from the first email to the final compliance check—in under 3 minutes.
Works out of the box.
Adapts to your rules.
Most HR software forces you to change your process to fit their tool. Grace is different.
She comes pre-loaded with a "Best-Practice Blueprint" for immediate Day 1 value. But because she is built on the flexible GraceBlocks platform, we can customize her to match your unique compliance needs.
-
Custom Approval Logic
-
Unique Compliance Forms
-
Department-Specific Workflows
The "Blueprint" Model
We clone our proven system into your environment, then tailor the last mile.
Enterprise Logic
Grace handles your specific edge cases without code.
The secure alternative to
"Inbox Onboarding."
Your team is currently collecting sensitive data (PII) via email and storing it on local laptops. That is a security breach waiting to happen.
Grace moves that data out of the "Shadow IT" zone and into a secure, encrypted cloud environment built on Google Cloud Platform (GCP).
-
Data Encryption:All PII (W9s, Voided Checks) is encrypted at rest and in transit using TLS 1.2+ and AES-256.
-
Infrastructure Security:Hosted on Google Cloud Platform (GCP) utilizing VPCs and strict access controls.
-
Single-Tenant Option:For high-compliance needs, we can deploy a dedicated database instance isolated from other tenants.
IT shouldn't be the Compliance Police.
Hiring managers often ask IT for access before HR even knows a contractor exists. Grace closes that gap. IT simply forwards the request to Grace, and she takes over.
-
Stops "Zombie Accounts"
IT never creates an account without a record in Grace. When the contract ends, Grace tells IT to kill the access immediately.
-
IT Becomes the Hero
Instead of saying "No, go talk to HR," they just forward the email. They close the ticket instantly, and Grace does the chasing.
-
HR Gets Full Visibility
HR finally captures the "Shadow Workforce" that usually bypasses them, ensuring every contractor is vetted and compliant.
The ROI of Orchestration
We don't replace your HR, IT or AP teams; we replace the "Wait Time" and "Email Tag" that sits between them.
See how much you save by removing the "Project Management" tax from your contractor operations.
Calculate Your Impact
Where do these numbers come from?
📄 View the Market Research ReportYour team is drowning.
Grace is the lifeline they need.
Stop the chaos. Start the orchestration.
(Book a setup call with the team)
Powered by GraceBlocks | A GraceRock Solution